Why Do You Need A Restaurant Management System?

There can be a lot of things that go out of style or die out, but food is not one of them. This is why the restaurant business is booming day by day, and more and more people are getting pulled into the world of online food ordering. There is something extraordinary about visiting the restaurants and having food there as well, meaning that dine-ins are never going out of business.

As business increases, the difficulty of managing it also increases. And if you are unable to manage the increasing customer demands, it might lead to a group of starving individuals who might even give you a bad review if the food fails to reach them on time. 

This is where the restaurant management system comes in. Think of it as an extra pair of hands that help you hold your business straight up.

Let’s read more about restaurant management systems and how they will help you better manage your restaurant business. 

What is a restaurant management system?

Imagine a restaurant as a complex machine. All of its elements, such as the kitchen, front office, inventory, delivery, and feedback, can be considered as the various parts of the machine. Now, the machine fails to operate properly if there is no coordination and oiling among these parts. 

A restaurant management system acts as the oil that helps these parts work together as a single organism. It streamlines different aspects of the business to bring positive outputs such as better customer satisfaction and increased sales. 

Why your company need a restaurant management system

Investing in a restaurant management system can seem like a big decision. But it might not be as difficult as you think. It would be best if you had a clear idea of what your restaurant needs first and the areas where you would like a bit of extra help. Now look for restaurant management systems that offer precisely these, and voilà! You have your very own restaurant management system. 

If you are still not convinced, here are some benefits that you gain when investing in a restaurant management system:

1. Reservation management made easy

Reservation management made easy

Writing down reservations can be more complex than it looks. This is especially true when we are dealing with peak hours and restaurants with multiple outlets. The chances of human error are high, and it can significantly impact the level of customer satisfaction as well. 

Imagine a single employee taking down notes and managing phone calls to make sure that the customers get their seats reserved at the restaurant. It can be a highly stressful job, and the chances of making mistakes are incredibly high. With the help of a proper restaurant management system, restaurant owners can automate the process and save their employees time and effort. 

2. Super easy recipe and menu management 

We all know how important the menu is to maintaining a restaurant’s brand image. A well-maintained and updated menu not only helps the customers place the correct orders at the right price but also creates a great impression of the restaurant. The same applies to restaurant recipes. But standardization is critical here. 

The menu management feature of restaurant management system helps individuals update their menus without the hassle of printing them out and then editing them again every time a small error occurs. The restaurant recipes can also be made available to employees, which helps maintain the uniformity of dishes across the restaurant. 

3. Simplified online ordering 

Almost all restaurants now offer online food ordering services. But making the option of online purchase available alone won’t do the job. A glitchy website and a tacky payment gateway can take away the seamless customer experience.

This is why it is imperative that restaurant owners who are serious about scaling their business invest in a proper online food order management system. It makes placing orders straightforward, creating a  frictionless relationship between the restaurant and the customers. It is an excellent way to increase the positive ratings for the website as well. 

4. Scheduling is no longer a headache

Scheduling is no longer a headache

A restaurant is one type of business that must be open at all hours, including late at night and early in the morning, depending on the type of cuisine served. This is why scheduling the staffing and shifts of employees becomes the biggest hogger of time and effort when running a restaurant business smoothly. There can be peak hours when more employees are needed, and there are chances for contingencies to come up.

It might be a hectic task to handle all of these, which is why investing in a restaurant management system that you trust is all the more important. Let it become your partner, and then share the burden of running a successful restaurant together. 

5. Managing accounts can be much easier

Reconciliation of your bank transactions can be nothing short of a nightmare. The same goes for managing other accounts and finances as well. Investing in a proper restaurant management system will help integrate all of your activities and automate the accounts payable. 

There is no longer a need to deal with payments individually, as restaurant accounting software will be available in a good restaurant management system. Automatic journal entries of labor accrual and daily sales are automatically made, making the whole process of managing accounts much simpler and easier to manage. 

6. More targeted marketing efforts

Yet another remarkable feature of restaurant management software is its ability to create in-depth reports that help you understand how your restaurant performs. It can give you insights into the dishes that are a hit among the customers and the best time to serve specific dishes. The kinds of marketing efforts that resonate the most with the customers and those that do not perform so well can also be spotted with the help of such esports. 

With such great information at hand, restaurant owners can streamline their marketing efforts and make them more focused. This will help the restaurant and its brand reach a broad audience, possibly converting them into loyal customers. 

7. Makes your POS more efficient

A POS (Point of sale) system available at your restaurant may have essential functions such as recording daily transactions and observing the revenue. But these basic options won’t be enough to take your restaurant to a new level. A restaurant management system apt for your business needs to have the key ingredients to take your business to the next level by scaling it. 

So make sure to list out all the features that you would like to have added to your POS system,  and then shortlist the vendors offering those services through a restaurant management system. This way, you can avoid paying unnecessary money for features you do not even use. 

8. Excellent for multichain restaurants

Excellent for multichain restaurants

If you own multiple restaurant outlets at different locations, things can get out of hand if there is no standardized system to centralize the activities in each of these places. A restaurant management system becomes an almost unavoidable part of multi-chain restaurants.

An excellent online order management system is cloud-based, which helps managers of different locations of the restaurant access information and standardize the activities. It helps the restaurant maintain uniformity across all the outlets, and it becomes much easier for the restaurant owner to get a comprehensive view of the restaurant operations as well. 

9. Helps you save costs 

If there is one investment that helps you reduce your operational costs and save money in the long run, it is an efficient restaurant management system. One of the most significant costs incurred by a restaurant is labor. With a super-effective schedule management system that comes with the restaurant management system, any errors associated with the process are eliminated, and its overall efficiency is increased.

Sales forecast reports are available with the restaurant management system, which helps in scheduling the staffing of employees according to the peak sales time. There are other areas of business operations that the system focuses on, such as keeping track of inventory and controlling food costs. All these elements come together to help your business save a substantial amount of money over time. 

10. Never miss or misplace another order

Taking orders can be a herculean task for employees if they do it manually. No matter how much of an expert one is, there is still a broad scope for human errors, especially during peak hours for the restaurant. 

An online restaurant management system helps restaurants take orders precisely and accurately, decreasing the chances for errors to almost zero. This is a vast improvement from the initial situation, where errors in receiving orders could lead to negative customer feedback and poor online reviews.

If you are planning to create a solid space for your restaurant in the industry, it is imperative that you do not miss any customer orders or, worse yet, misplace them. A restaurant order management system helps integrate various software tools used by the restaurant to create a seamless experience for the users. 

11. Effective management of employees

Apart from the hectic task of scheduling and rescheduling the staffing schedule of employees, managing them can also be an arduous task in the restaurant industry. Just like any other workplace, employers must keep track of their employees’ performance, identify areas where they need improvement, and so on.

With the help of a restaurant management system, a restaurant owner or manager can quickly identify the areas in which an employee is doing well and come up with a list of the top and bottom performers. This helps provide the necessary guidance and helps the employees improve their performance, thereby increasing the restaurant’s overall performance. The restaurant management system helps in recording, tracking, and updating any issues related to specific employees in a systematic manner. 

12. Helps manage multiple delivery partners

Lastly, the most practical use of a restaurant management system is that it helps integrate multiple delivery partners into a single platform. This saves restaurant owners a lot of time, effort, and energy, as there is no longer a need to hustle between different delivery platforms to take note of the orders received. All these platforms will be converted into a single dashboard through the restaurant management system, making it much easier to manage. 


The customers’ needs and the restaurant industry’s standards are ever-changing. If you are looking forward to creating your own space in this highly-competitive industry, you must have better tools in your arsenal. A restaurant management system such as Foaps is an effective tool that helps gain a competitive advantage by adapting quickly to market changes. So make sure to invest in one to become the top player in the industry.